What is data protection software?

One Data-protection-software enables a data protection organization to fulfill its legal obligations in a standardized, time-efficient, and comprehensive manner.

One Data protection management software helps with the creation of the Record of Processing Activitiesin the case of inquiries from affected parties, the Documentation regarding accountability and reporting requirements, the auditing and monitoring of data processing, employee training, or the implementation of a Data Protection Impact Assessment.

As an integrated system, it is capable of managing the entire process—from the submission of a request through the verification of the data subject to the resolution of the request—in a standardized manner. This enables data protection officers to significantly reduce the time and overhead costs involved.

The complexity of the tasks of a data protection organization increases with the size and degree of internationalization of the company as well as with the criticality of a Processing. Without a powerful data protection tool, even the most competent data protection officer will quickly reach their limits.

Record of Processing Activities, Audits, and Data Protection Impact Assessments

Data protection software offers a wide range of features to support data protection efforts. At the heart of data protection is the record of processing activities.

Its creation and maintenance can be delegated to data protection coordinators or contacts in the line departments. Using freely configurable online forms, each employee can Documentation „be assigned to “his" processing operations.

Setting deadlines for actions and detailed reporting provide the data protection officer with a constantly up-to-date overview of the status of the processing overview and the record of processing activities in the data protection software.

The same applies to the Data Protection Impact Assessment and for Inspections and Audits of Processing Operationsprocessors or Technical and Organizational Measures (TOM). Here, too, sample catalogs and reports are available that can be customized to suit your needs.

Such solutions are generally used by companies of all sizes and sectors, from SMEs to DAX-listed companies. A differentiated rights and role model offers flexibility for the data protection organization, the legal department, the Marketing and other users to manage the growing data protection requirements worldwide with data protection management software: risk assessments, Exams, Data Protection Impact Assessmentreporting, training, inquiries from affected parties and much more.

Employee training

Not implemented Data protection poses a risk to the company and its customers. Data protection training is the best way to prevent data breaches. Here, too, data protection management software typically provides support in the form of pre-installed web-based training courses that can be sent to employees via automated email.

In this case, you can tailor each workout to your individual preferences or design and create entirely new ones.

Inquiries from affected parties

One of the data protection officer's biggest challenges is ensuring that Rights of data subjects. Among them, the Right to information according to Art. 15 GDPR by a wide margin.

According to a recent Gartner survey, 36 percent of companies take three weeks or more to respond to a data subject request. This puts them right up against the four-week deadline that the law typically allows them to respond. More than a quarter of the companies surveyed reported average costs of 1,000 to 2,000 euros per request.

Data protection software, when implemented as an integrated system, can manage the entire process—from the submission of a request through the verification of the data subject to the resolution of the request—in a standardized manner. This enables data protection officers to significantly reduce the time and overhead costs involved.

Further features and hosting

Data protection software can also offer additional features to keep a company data protection compliant at all times.

A Privacy Benchmark shows you at a glance where the company stands in terms of data protection.

Generators for the Privacy Policy and the Cookie banner relieve the legal department and save money.

About 2B Advice PrIME

The single-user license of the data protection software 2B Advice PrIME It is available as free software. The data protection tool can be self-hosted or used as a Software-as-a-Service (SaaS) product.

Further information: 2B Advice PrIME