{"id":28551,"date":"2011-12-13T00:27:19","date_gmt":"2011-12-13T00:27:19","guid":{"rendered":"http:\/\/www.2b-advice.com\/en\/blog\/de\/blog\/in-welche-richtung-geht-datenschutz-in-2020-copy-copy-copy-2-copy\/"},"modified":"2026-08-11T13:02:51","modified_gmt":"2026-08-11T11:02:51","slug":"in-which-direction-will-data-protection-go-in-2020-copy-copy-copy-2-copy","status":"publish","type":"post","link":"https:\/\/2b-advice.com\/en\/2011\/12\/13\/einsichtsrecht-wirtschaftspruefer-datenschutz\/","title":{"rendered":"Auditor's right of inspection and data protection"},"content":{"rendered":"<div data-elementor-type=\"wp-post\" data-elementor-id=\"28551\" class=\"elementor elementor-28551\" data-elementor-post-type=\"post\">\n\t\t\t\t\t\t<section class=\"elementor-section elementor-top-section elementor-element elementor-element-f9ac0e4 elementor-section-boxed elementor-section-height-default elementor-section-height-default\" data-id=\"f9ac0e4\" data-element_type=\"section\" data-e-type=\"section\">\n\t\t\t\t\t\t<div class=\"elementor-container elementor-column-gap-default\">\n\t\t\t\t\t<div class=\"elementor-column elementor-col-100 elementor-top-column elementor-element elementor-element-7e73c35\" data-id=\"7e73c35\" data-element_type=\"column\" data-e-type=\"column\">\n\t\t\t<div class=\"elementor-widget-wrap elementor-element-populated\">\n\t\t\t\t\t\t<div class=\"elementor-element elementor-element-0e5ce71 elementor-widget elementor-widget-heading\" data-id=\"0e5ce71\" data-element_type=\"widget\" data-e-type=\"widget\" data-widget_type=\"heading.default\">\n\t\t\t\t<div class=\"elementor-widget-container\">\n\t\t\t\t\t<h2 class=\"elementor-heading-title elementor-size-default\">Data protection regulations must be observed<\/h2>\t\t\t\t<\/div>\n\t\t\t\t<\/div>\n\t\t\t\t\t<\/div>\n\t\t<\/div>\n\t\t\t\t\t<\/div>\n\t\t<\/section>\n\t\t\t\t<section class=\"elementor-section elementor-top-section elementor-element elementor-element-ff2c093 elementor-section-boxed elementor-section-height-default elementor-section-height-default\" data-id=\"ff2c093\" data-element_type=\"section\" data-e-type=\"section\">\n\t\t\t\t\t\t<div class=\"elementor-container elementor-column-gap-default\">\n\t\t\t\t\t<div class=\"elementor-column elementor-col-100 elementor-top-column elementor-element elementor-element-075b352\" data-id=\"075b352\" data-element_type=\"column\" data-e-type=\"column\">\n\t\t\t<div class=\"elementor-widget-wrap elementor-element-populated\">\n\t\t\t\t\t\t<div class=\"elementor-element elementor-element-e2a9463 elementor-widget elementor-widget-text-editor\" data-id=\"e2a9463\" data-element_type=\"widget\" data-e-type=\"widget\" data-widget_type=\"text-editor.default\">\n\t\t\t\t<div class=\"elementor-widget-container\">\n\t\t\t\t\t\t\t\t\t<p><strong>When preparing the annual financial statements, auditors inspect a large number of company documents. Data protection regulations must also be observed.<\/strong><\/p><p>In principle, the auditor has a right of inspection in accordance with Section 320 (2) sentence 1 HGB. This standard states that the auditor can request all information and evidence from the legal representatives that is necessary for a thorough audit. However, almost all company documents contain personal data in accordance with Section 3 (1) BDSG, not only of the company's customers but also, in particular, of its employees.<\/p><p>Even if Section 320 (2) sentence 1 HGB gives the auditor a very comprehensive right of inspection according to the commentaries on commercial law (e.g. Baumbach\/Hopt, HGB, Section 320), this must nevertheless be measured against the admissibility standards under data protection law.<\/p>\t\t\t\t\t\t\t\t<\/div>\n\t\t\t\t<\/div>\n\t\t\t\t<div class=\"elementor-element elementor-element-36146d3 elementor-widget elementor-widget-heading\" data-id=\"36146d3\" data-element_type=\"widget\" data-e-type=\"widget\" data-widget_type=\"heading.default\">\n\t\t\t\t<div class=\"elementor-widget-container\">\n\t\t\t\t\t<h2 class=\"elementor-heading-title elementor-size-default\">Disclosure of Data to Auditors<\/h2>\t\t\t\t<\/div>\n\t\t\t\t<\/div>\n\t\t\t\t<div class=\"elementor-element elementor-element-d50b1a6 elementor-widget elementor-widget-text-editor\" data-id=\"d50b1a6\" data-element_type=\"widget\" data-e-type=\"widget\" data-widget_type=\"text-editor.default\">\n\t\t\t\t<div class=\"elementor-widget-container\">\n\t\t\t\t\t\t\t\t\t<p>Under data protection law, the handover of company documents to auditors is classified as a transfer of data. This transfer could be permissible if all employees have consented to the transfer of the lists. This will generally not be the case, so a legal basis for the transfer under data protection law must apply. Section 28(1), sentence 1, no. 2 of the Federal Data Protection Act (BDSG) may be applicable in this regard.<\/p><p>It is in the company\u2019s legitimate interest to prepare accurate and legally compliant financial statements. In doing so, particular attention must be paid to the principle of necessity. There must be no less restrictive means by which the financial statements can be prepared with the same result.<\/p><p>For example, certain information can also be verified using anonymized statistical data. However, it must also be taken into account here that the auditor must of course be able to check the statistical data. Companies should note that Section 320 (2) sentence 1 HGB is not a special law that takes precedence over the BDSG, as it does not explicitly regulate the processing of personal data. However, this is absolutely necessary for the subsidiarity of the BDSG. Companies should consult with their data protection officer to determine which information is required for which purposes. In particular, the exact purposes of the requested data must be obtained from the auditors.<\/p>\t\t\t\t\t\t\t\t<\/div>\n\t\t\t\t<\/div>\n\t\t\t\t<div class=\"elementor-element elementor-element-f400ead elementor-widget elementor-widget-heading\" data-id=\"f400ead\" data-element_type=\"widget\" data-e-type=\"widget\" data-widget_type=\"heading.default\">\n\t\t\t\t<div class=\"elementor-widget-container\">\n\t\t\t\t\t<h2 class=\"elementor-heading-title elementor-size-default\">Comply with data protection principles<\/h2>\t\t\t\t<\/div>\n\t\t\t\t<\/div>\n\t\t\t\t<div class=\"elementor-element elementor-element-2549903 elementor-widget elementor-widget-text-editor\" data-id=\"2549903\" data-element_type=\"widget\" data-e-type=\"widget\" data-widget_type=\"text-editor.default\">\n\t\t\t\t<div class=\"elementor-widget-container\">\n\t\t\t\t\t\t\t\t\t<p>Under the GDPR currently in effect, the transfer of personal data to auditors must generally be based on Article 6(1)(c) of the GDPR (compliance with a legal obligation) or Article 6(1)(f) of the GDPR (legitimate interest). At the same time, the principles of data minimization, purpose limitation, and confidentiality under Article 5 of the GDPR must be observed. Companies should therefore assess which personal data is actually necessary for the respective audit and provide the auditor only with the information required to conduct the financial statement audit. To the extent possible, personal data may be provided in pseudonymized or aggregated form without compromising the auditability of the documents.<\/p><p>In addition, collaboration with auditors regarding the company\u2019s data protection management should be documented. This includes, in particular, defining the respective roles under data protection law, documenting the legal basis for data transfers, and including audit activities in the record of processing activities. Since auditors are generally subject to a statutory duty of confidentiality, a high level of protection for the processed information already exists. Nevertheless, the company remains obligated to ensure compliance with data protection principles throughout the entire audit process.<\/p>\t\t\t\t\t\t\t\t<\/div>\n\t\t\t\t<\/div>\n\t\t\t\t\t<\/div>\n\t\t<\/div>\n\t\t\t\t\t<\/div>\n\t\t<\/section>\n\t\t\t\t<\/div>","protected":false},"excerpt":{"rendered":"<p>Datenschutzrechtliche Vorschriften m\u00fcssen beachtet werden Bei der Erstellung des Jahresabschlusses nehmen Wirtschaftspr\u00fcfer Einblick in eine Vielzahl von Unternehmensunterlagen. Dabei sind auch datenschutzrechtliche Vorschriften zu beachten. Grunds\u00e4tzlich steht dem Wirtschaftspr\u00fcfer ein Einsichtsrecht nach \u00a7 320 Abs. 2 S. 1 HGB zu. Diese Norm besagt, dass der Abschlusspr\u00fcfer von den gesetzlichen Vertretern alle Aufkl\u00e4rungen und Nachweise verlangen kann, die f\u00fcr eine sorgf\u00e4ltige &hellip;<\/p>","protected":false},"author":1,"featured_media":28517,"comment_status":"closed","ping_status":"closed","sticky":false,"template":"","format":"standard","meta":{"footnotes":""},"categories":[13],"tags":[],"class_list":["post-28551","post","type-post","status-publish","format-standard","has-post-thumbnail","hentry","category-datenschutz-unternehmen"],"yoast_head":"<!-- This site is optimized with the Yoast SEO plugin v28.5 - https:\/\/yoast.com\/product\/yoast-seo-wordpress\/ -->\n<title>Einsichtsrecht des Wirtschaftspr\u00fcfers und Datenschutz | 2B Advice Blog<\/title>\n<meta name=\"description\" content=\"Bei der Erstellung des Jahresabschlusses nehmen Wirtschaftspr\u00fcfer Einblick in eine Vielzahl von Unternehmensunterlagen.Dabei sind Vorschriften zu beachten.\" \/>\n<meta name=\"robots\" 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